Change is Coming to How Users Access the DOT’s Drug and Alcohol Management Information System (MIS)

What’s new with the DOT’s Drug and Alcohol Management Information System (MIS)?

DOT-regulated employers required to submit annual drug/alcohol testing data will need to go through Login.gov to access the DOT’s drug and alcohol MIS and to input and submit their drug/alcohol testing data.

What is Login.gov? 

Login.gov is a secure sign in service used by the public to sign in to participating government agencies’ systems, including MIS.  Login.gov requires the user to set up at least one authentication method to secure their account.

Is there a charge/fee to the user for using Login.gov?

No.

Who does this change affect?

DOT-regulated employers that are required to submit their annual drug/alcohol testing data to the DOT Agency that regulates them (e.g., FTA, FRA, FMCSA, PHMSA, FAA).

When will this change be effective?

January 1, 2024.

If I don’t already have a Login.gov account, how do I set up my Login.gov account?

• Employers who will be required to submit their CY 2023 drug/alcohol data will receive an email or letter from DOT with a 32-digit code and will enter this code once they open the MIS website (https://DAMIS.dot.gov).
• After entering the 32-digit code, the employer will then be directed to the Login.gov webpage to create an account with Login.gov.
  • The first step in creating an account with Login.gov is to enter your email address.
  • Next, you will be asked to confirm the email address you entered.
  • Next, you will be asked to create and confirm a password for your Login.gov account.
  • Next, you will be asked to choose an ‘authentication method’ (such as a one-time code that is sent to your phone). Choosing the ‘text message’ option is the simplest of methods to use.
  • Finally, you will be directed to your company-specific account in DAMIS (and you can begin entering your data).

If you already have a Login.gov account (e.g., because you created one for access to FMCSA’s Clearinghouse), just sign into your Login.gov account.

NOTES:

• For screenshots of the Login.gov process, visit (https://www.transportation.gov/odapc/MISreporting)
• If you forget your Login.gov username and password, you will need to contact Login.gov to gain access to your Login.gov account.

Does this change how I enter my company’s MIS data?

No!  Once in the MIS system, employers will enter their drug and alcohol data the same way they always have.  Again, the only change is how employers sign into the MIS system.

NOTE:  Consortium/Third Party Administrators can help prepare the MIS data for their DOT-regulated customers; however, only DOT-regulated employers will be able to sign in and submit their information into MIS.

Is there anything employers need to do now?

No, there is nothing employers need to do now.  More information will be provided to employers either by the Office of Drug and Alcohol Policy and Compliance (ODAPC) or by the DOT Agency that regulates them (e.g., FMCSA, PHMSA, FTA, FTA, or FRA) as the January 1, 2024, effective date approaches.