Don’t Forget Your MIS Reports!

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Once again AADT has experiences a tremendous amount of growth for 2014 adding new and improved services for our clients. As the New Year starts many of you will need your MIS/Semi/Annual reports for 2014 along with the Consortium Data for your Bi-Annual Inspections. You can now download your own reports via the online access to your account.

AADT_articlJust log onto your account aadrugtesting.com, click on CLIENT LOGIN at the top of the website.

Once you are logged in hit “Inspection Reports” to generate your Annual MIS report.

Your semi-annuals are mailed out by Medtox (the lab) in late January and late July, you should always file those away when they are received in your drug program file. If you do not receive them, you can also ask AADT to request them for you, which takes about 2-business days for us to receive them, then we will forward to you in the method you request, fax, mail, email etc.

§ 382.403: Reporting of results in a management information system. (MIS)

(a) An employer shall prepare and maintain a summary of the results of its alcohol and controlled substances testing programs performed under this part during the previous calendar year, when requested by the Secretary of Transportation, any DOT agency, or any State or local officials with regulatory authority over the employer or any of its drivers.

(b) If an employer is notified, during the month of January, of a request by the Federal Motor Carrier Safety Administration to report the employer›s annual calendar year summary information, the employer shall prepare and submit the report to the FMCSA by March 15 of that year. The employer shall ensure that the annual summary report is accurate and received by March 15 at the location that the FMCSA specifies in its request. The employer must use the Management Information System (MIS) form and instructions as required by 49 CFR part 40 (at § 40.26 and appendix H to part 40). The employer may also use the electronic version of the MIS form provided by the DOT. The Administrator may designate means (e.g., electronic program transmitted via the Internet), other than hard-copy, for MIS form submission. For information on the electronic version of the form, see: www.fmcsa.dot.gov/safetyprogs/drugs/engtesting.htm.

(c) When the report is submitted to the FMCSA by mail or electronic transmission, the information requested shall be typed, except for the signature of the certifying official. Each employer shall ensure the accuracy and timeliness of each report submitted by the employer or a consortium.

(d) If you have a covered employee who performs multi-DOT agency functions (e.g., an employee drives a commercial motor vehicle and performs pipeline maintenance duties for the same employer), count the employee only on the MIS report for the DOT agency under which he or she is randomly tested. Normally, this will be the DOT agency under which the employee performs more than 50% of his or her duties. Employers may have to explain the testing data for these employees in the event of a DOT agency inspection or audit.

(e) A service agent (e.g., Consortium/Third party administrator as defined in 49 CFR 382.107) may prepare the MIS report on behalf of an employer. However, a company official (e.g., designated employer representative) must certify the accuracy and completeness of the MIS report, no matter who prepares it.

All New Services provides with AADT plus

  • Pre-employment Screening Program (PSP)
  • Motor Vehicle Records (MVR)
  • Driver Qualification Files (DQ)
  • Hours -of-Service Training
  • Log Auditing
  • New Entrant Guidance and Education
  • Quarterly Fuel Taxes